Putting together a wedding reception is a daunting task. With so many details to consider, it can get a little bit overwhelming. The best way to get through the process is by taking a methodical, step-by-step approach. Breaking the planning process down into smaller, more manageable tasks helps ensure that no important details are overlooked. Planning a beautiful reception is as easy as following the steps below:
Step #1 – Choose a date. Before contacting venues, it is important to have a solid date in mind. The most popular reception sites are often reserved more than a year in advance. Setting a date as early as possible is ideal since it makes it easier to find a venue that is still available.
Step #2 – Decide on a style. Receptions can range from casual, laid-back get-togethers to extremely formal events. Deciding on an overall style ahead of time makes it easier to find venues that are a good fit. For instance, a casual reception could be held at a city park, while a more formal reception would work better at an elegant facility like the Liberty Grand.
Step #3 – Iron out the financial details. Budgeting is an important part of the wedding planning process. Otherwise, costs can quickly get out of control. Setting a strict upper limit for the cost of the reception is the best way to keep from overspending. The amount of available money also plays a key role in determining which venues are suitable.
Step #4 – Estimate the number of guests attending. Even if the guest list isn’t finalized, it is important to estimate the total number of people attending. The number of guests affects everything from the venue size to the cost of the food, which is why it needs to be determined early on in the planning process.
Step #5 – Plan the menu. There are a number of different dining options available for receptions ranging from casual buffets all away up to elegant meals served by a formally-trained wait staff. When planning the menu, take into account any dietary restrictions that guests may have. Consider offering several different choices so that people can select whatever type of food they prefer. Don’t forget to include a vegetarian option, as well.
Step #6 – Plan the entertainment. Most receptions have music available so that guests can dance. Some popular options include hiring a live band or using a DJ. Check with the venue where the reception is being held to see if they have any in-house music options available, as well.
Step #7 – Come up with decorations. The decorations are arguably one of the most important parts of any reception. This is another area where the venue may be able to help. Check with them ahead of time to see if they have decorations available. Oftentimes, their decorations can be combined with flowers or other accessories to create a one-of-a-kind look.
Planning a wedding reception takes a lot of work. In the end, however, all of the planning is worth it since it helps ensure that guests have a fantastic, memorable time at the wedding.